New Features of Edocman 2.0 – Unleashing Flexibility in Document Management
As we’ve mentioned,
Edocman 2.0 is a standout version, packed with numerous new features designed to make your document and download management system more flexible than ever. Let’s dive into some of the key enhancements that set this version apart:
1. Plugin Edocman System-Import – Smarter and Fully Automated in Edocman 2.0
In previous versions, the
Edocman System-Import plugin worked as follows:
- You had to manually select a specific category via the plugin’s parameter form, and the system would import new document files from that category folder into Edocman (documents).
However, with the release of
Edocman 2.0, this process has been completely revamped for greater convenience and automation:
- Now, there’s no need to select any specific category. Simply place your entire document folder—including parent folders, subfolders, and files—into Edocman’s root document directory.
- The system will automatically import all files and folders, creating the corresponding categories and documents for you.
You can then manage the newly created categories and documents easily using Edocman’s backend management tools. This new approach not only saves time but also simplifies the process, making it more efficient and user-friendly for administrators.
With this enhancement, managing large-scale document imports has never been easier!
2. Interface Enhancements in Edocman
Edocman 2.0 introduces several interface improvements, with many layouts redesigned to become more streamlined, aesthetically pleasing, and intelligent. These updates allow Edocman to operate on an independent CSS basis rather than relying entirely on Bootstrap versions.
Categories Blog
In the blog-style listing of categories, categories are displayed in boxes inspired by the Google Drive interface. This design helps users easily observe categories within your Edocman system. You can view a demo of this interface through this demo page:
https://demo.joomdonation.com/edocman/index.php
Category Page Interface
The interface of category pages has been refined, with headings and sub-categories adjusted to look more attractive than before.
https://demo.joomdonation.com/edocm.../categories-layouts/categories-gallery-layout
https://demo.joomdonation.com/edocm...uts/categories-layouts/categories-blog-layout
Document Listing Interfaces
The interfaces for document listings, including Default, Table, Blog, and Gallery, have been redesigned. Notably, the documents blog and documents gallery pages have been revamped, and we believe you will be impressed with these two interfaces. The documents blog layout is sleek, with intelligently placed buttons, while the gallery interface resembles an exhibition of documents or artwork. Take some time to admire these designs.
https://demo.joomdonation.com/edocm...ocuments-layouts/documents-table-layout/table
https://demo.joomdonation.com/edocm...youts/documents-gallery-layout?layout=columns
https://demo.joomdonation.com/edocm.../categories-layouts/categories-gallery-layout
Document Details Interface
The document details pages, both Default and Blog, have been revamped. In previous versions, these interfaces were outdated and no longer fashionable, necessitating the creation of new versions. We hope these improvements will make you enjoy Edocman even more.
https://demo.joomdonation.com/edocman/index.php/edocman-layouts/document-details-layout
https://demo.joomdonation.com/edocman/index.php/edocman-layouts/document-details-blog
Mass Download
This feature represents a significant enhancement in functionality, epitomizing Edocman 2.0's intelligence and user-friendliness. The new Mass Download feature allows users to manage bulk document downloads effortlessly. A sticky icon is placed at the corner of the screen, enabling customers to track documents added to the Mass Download list, from which they can delete or download them as a compressed file. Everything is handled via JavaScript and Ajax, eliminating the need to navigate to a separate layout to view documents intended for download. Try out this new feature and experience its convenience.
3. Search Methodology in Edocman
The search functionality in Edocman has been refined to deliver more accurate and relevant results. Previously, users could choose to search by entire phrases or individual keywords separately, which sometimes led to less precise results. In the updated version, Edocman prioritizes documents that contain the exact search query, ensuring that the most relevant documents appear at the top of the search results. Related documents, which may not contain the full search query but have relevant content, are displayed underneath.
Example for Clarity:
Imagine a user searching for "project management strategies" in Edocman. In the previous version, searching by phrase might have returned documents that mention "project," "management," or "strategies" separately, without necessarily containing the full phrase "project management strategies." This could lead to a mix of results that aren't fully aligned with the user's intent.
In the new version, Edocman first displays documents that contain the exact phrase "project management strategies," ensuring these are prioritized as they are most likely to match the user's specific interest. Below these, it lists documents that might discuss related topics or contain individual keywords like "project," "management," or "strategies," providing a broader range of potentially useful information but with less direct relevance to the exact query.
This approach enhances the efficiency of the search tool by making it easier for users to find precisely what they're looking for, while still offering a spectrum of related content for broader exploration.
4. Built-in PDF Viewer in Edocman
Previously, Edocman utilized an external PDF viewing library, which was quite large. As a result, it couldn't be included in the Edocman installation package, requiring users to install a separate plugin. This often caused inconvenience for customers, as they might not realize they needed to install an additional plugin to view PDF documents within Edocman. In the new version, we have removed the PDF Viewer plugin and integrated the PDF viewing functionality directly into the component. This integration makes the viewer lighter and more flexible, ensuring a seamless experience without causing any confusion for users.
5. Joomla 5 Namespace Update: Filesystem Classes Moved Out of CMS Namespace
Starting with
Joomla 5, there have been several changes to class namespaces as part of the effort to modernize and clean up the codebase. One of the significant changes is the removal of the Joomla\CMS prefix for many core libraries.
Example:
In Joomla 4 and earlier, you would import the File class like this:
use Joomla\CMS\Filesystem\File;
In Joomla 5, it should now be:
use Joomla\Filesystem\File;
This change applies to other filesystem-related classes as well:
Joomla 4 Namespace Joomla 5 Namespace
Joomla\CMS\Filesystem\File Joomla\Filesystem\File
Joomla\CMS\Filesystem\Folder Joomla\Filesystem\Folder
Joomla\CMS\Filesystem\Path Joomla\Filesystem\Path
Why This Change?
- To make the framework more modern and PSR-compliant.
- To make the classes reusable in non-CMS environments (like headless apps).
- To follow a cleaner and more concise namespace structure.
6. Improved Modules: Edocman Documents, Edocman Categories, Edocman Categories tree, Edocman Title, and Slider
With the Edocman Documents module, we have revamped the layout by replacing table tags with div tags. This change allows for enhanced styling and effects on document elements, making them look more attractive and modern.
For the Edocman Title and Slider module, we have transitioned from using the jQuery library to plain Vanilla JavaScript. This shift helps prevent conflicts with other JavaScript libraries on the website, ensuring smoother functionality and integration.
7. New Modal Popup Implementation in Edocman
In the latest version, Edocman has moved away from using the jQuery Colorbox library for modal popups. Instead, we have developed our own custom modal popups using Vanilla JavaScript. This change enhances the appearance of modal boxes, making them more visually appealing. Additionally, by avoiding third-party libraries, we eliminate conflicts that can occur when multiple JavaScript libraries are used together on a website.
These custom modal popups are now used in various functions such as document view, login, and collecting download information, ensuring a seamless and consistent user experience across the platform.
8. Backend Layout Updates for Edocman
Edocman has updated its backend layouts with improved CSS styles, ensuring compatibility with both dark and light screen environments. This enhancement provides a visually appealing and adaptable interface, offering a comfortable user experience regardless of the template style.
Joomla Compatibility Advantages
- Seamless Integration: Aligns with Joomla's template frameworks for consistent visual and functional integration across themes.
- User-Friendly Experience: Improves readability and navigation in both dark and light modes, catering to user preferences.
- Enhanced Accessibility: Reduces eye strain and supports varied lighting conditions, enhancing usability.
These updates enhance Edocman's aesthetic appeal and leverage Joomla's templating system for a versatile user experience.
9. Inherit Owner Category Option in Edocman
Edocman now includes an option to inherit the owner category settings to sub-categories and their documents. When this configuration option is enabled, editing a category and saving changes will automatically apply the owner information to all its sub-categories and documents. This feature streamlines the management process by ensuring consistent ownership settings across related categories and documents.
10. Other Improvements and Bug Fixes in Edocman
- Finder Plugin
- Dropbox Plugin
- Thumbnail Generator
- JComments Plugin
- Amazon S3 plugin
Menus Enhancements:
- New Parameters Options: Added to Document details and Tree list layout for more customization and flexibility.
Bug Fixes:
- Canonical URL: Minor issues resolved to improve SEO and link accuracy.
These improvements and fixes enhance the overall functionality and user experience of Edocman.
